Quick answer: Prioritize the weekend itinerary, transport instructions, emergency contact and venue details. Add a small number of light local gifts after the information layer is clear.
1. Welcome note
Keep it personal and short. If guests come from multiple countries, add a clear English version and avoid idioms that make local instructions ambiguous.
2. Weekend itinerary
List only confirmed events, exact pickup times and whether each event is optional or hosted.
3. Transport card
Include shuttle departure points, hotel desk instructions and a local contact method. A QR to a live page is useful for changes.
4. Local gifts
Choose items that are easy to carry, climate-safe and unlikely to create customs problems on the flight home.
5. Room-drop labeling
Coordinate against the latest rooming list. Label by room/booking name rather than assuming every guest has a separate room.